Assign and complete reviews

This guide assumes you have already created a User Access Review.

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Assign reviewers

If you are an Auditor or owning team admin, you can assign reviewers. In the User Review tab, you can manage and assign reviewers for user access points. Assign reviewers to a single user row by clicking Assign Reviewers for that row, or bulk assign by selecting multiple rows and clicking Assign Reviewers in the top right. If you’ve chosen an auto-assignment policy, you can still manually re-assign reviews. In the Group Review tab, you can manage and assign reviewers for group access points. Assign reviewers to a single user row by clicking Assign Reviewers for that row, or bulk assign by selecting multiple rows and clicking Assign Reviewers in the top right. After you assign a reviewer, Opal shows one of several reviewer statuses. The following are possible status types:

• Not Started: No reviewer(s) have taken action
• Completed: All reviewer(s) have completed the review
• Partially Completed: If there is only one reviewer, then the reviewer has started but has not completed the review. If there are multiple reviewers, then not all reviewers have completed the review.
• Needs Attention:
  • This status type indicates an error that needs to be addressed. Click on the Needs Attention status to see error details. In this example, the warning indicates Self reviews are not allowed, and an admin must add another owner for approval.

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Complete reviews

After an admin assigns a reviewer, a snapshot for the resource and/or group is created for review. If an admin changes a resource or group after a review begins, the review won’t capture this change. My Reviews shows reviews assigned to the logged-in user. After reviewers select a row to review, they are shown an overview of users and groups whose access to a resource must be reviewed. The Group by User and Group by Resource buttons control how reviews are grouped, which can be useful to change based on your requirements. These options are available on Opal Cloud and self-hosted Opal versions 1.0.912 and later. For each row, reviewers can:

• Approve the user or resource by clicking on the Accept checkmark button

• Reject the user or resource by clicking on the Revoke x button

• Select Add note to explain access decisions:

UAR reviewers can also modify a user’s role by selecting Swap Roles in User < > Resource and User < > Group mappings. This creates a request that follows the access request flow configured for that resource. This request has to be approved by that resource’s reviewers in order for the role modification to propagate. Bulk action can be performed on multiple rows by selecting rows and choosing an option from the top bulk action bar. After you review all users or resources, select Submit access review in the bottom right. You cannot modify approvals and revocations after you’ve submitted. Changes are only propagated to end systems when all the UAR’s items have been reviewed and the review is marked as completed.

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Access Changes

To view and manage proposed changes, go to the Access Changes tab.

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Revocation rules

For connected applications, Opal automatically revokes access on the end system based on the reviewer’s decision, so after submitting a revoke decision, you do not need to perform any more actions. If your connection uses a custom connector, you must implement the DELETE /groups/{group_id}/users/{user_id} or DELETE /resources/{resource_id}/users/{user_id} endpoints to revoke users on your end system. If the endpoint returns a 200 success code, Opal marks the access as revoked. If the endpoint is not implemented or returns an error code, access is marked Needs end-system revocation and you must manually update it. If the connection uses webhooks, access will be marked as Needs end-system revocation, because webhooks only perform push events. Opal does not interpret webhook responses, so you’ll need to manually mark access as revoked.